Editing Your Faculty or Staff Profile

Your faculty or staff profile helps students, colleagues, and visitors learn more about you and find accurate contact information. You can update your profile image, add a personal statement, and share details about your education, experience, publications, and interests.

Get Started

1. Log in to Drupal using your University credentials.
2. Visit the Colgate Directory.
3. Search for your name and select it to open your profile.
4. Select Edit to open the profile editor.

If you don’t see an Edit button, make sure you’re logged in.

Profile Image

Your profile includes a default Colgate scenic image unless you’ve uploaded a personal photo. You can replace this with a professional photo or an approved Colgate-branded image.

Add or Change Your Profile Image

1. Select Choose File in the Image field.
2. Find the image on your computer and select Open.
3. Save your changes when you’re finished editing.

Image Guidelines

• A photo clearly showing your face is preferred.
• You may use an approved Colgate-branded image instead of a personal photo.
• Square images work best, with a minimum width of 500 px.
• Maximum file size: 5 MB.
• Accepted formats: PNG, GIF, JPG, JPEG.

See Resizing and Cropping Images for the Web for additional guidance.

Personal Statement

Use the Body field to add a brief personal or professional statement. This is an opportunity to introduce yourself, describe your work, or highlight your areas of expertise.

Keep your statement to one or two paragraphs.

Additional Profile Information

Use Sections to organize supporting information such as education, publications, professional experience, distinctions, or interests.

This information is typically displayed using Accordions (expandable content), allowing visitors to explore individual topics.

Add or Edit Accordions

1. Under Sections, select Add Section to create a new section, or Edit to update an existing one.
2. Under Content, select Add Accordion from the dropdown, or edit an existing Accordion.
3. Enter a Title for the first item, such as Education, Publications, Professional History, Distinctions, or Interests.
4. Use the Text field to add and format your information.
5. Select Add Accordion Item to include additional topics.

Keep titles short and descriptive, and group related information together.

See Adding Expandable Content and Using the Text Editor for additional guidance.

Contact Information Visibility

By default, your contact information is hidden from public visitors but remains available to authenticated campus users.

You can choose to make your directory email, phone number, or office location publicly visible.

Update Your Visibility Preferences

1. Visit portal.colgate.edu and log in with your University credentials.
2. Find My Contact Information.
3. Locate the dropdowns for Directory Email / Phone and Directory Office Location.
4. Select your preferred visibility settings. Choose Visible to Public to make the information available without requiring visitors to log in.
5. Select Submit Changes.

Changes may take several hours to appear on the live website.

Saving Your Profile

When you’re finished editing, choose the appropriate status under Page Settings.

Save as Draft

Select Draft, then Save to keep your changes without publishing them.

Submit for Review

Select Needs Review, then Save to submit your changes to University Communications for approval.

Profile updates submitted for review are typically published within two business days.

For more information, see Publishing & Managing Content.