Editing Your Faculty or Staff Profile

On the new colgate.edu, both faculty and staff members have a personal profile on which to publish biographical and professional information. The editor for your personal profile can be accessed through the Colgate Portal.

Accessing Your Profile Editor

1. Go to Colgate's online directory.
2. If you are not already signed in, click the Sign In button in the top-right corner of your site, then enter your Colgate username and password.
3. Search the directory to find your name. Click your name to open your profile page.

4. On your profile page, click the Edit button. If you do not see an Edit button, ensure that you are signed in.

   

A note about publishing your changes: When you edit your profile and save, by default your changes will be saved as a Draft, meaning the changes are saved in the backend of the system, but they are not published to the live website. 

When you wish to publish, ensure that you choose to save as Needs review; doing so will add your changes to a queue reviewed by the communications office and published to the live site within the next 2 business days.

Add a Profile Image

1. Click the "Choose File" button under "Image".
2. Use the pop-up window to select the image you wish to upload, then click "Open".
3. Profile image guidelines:
   1. We prefer that profile images be a photo of you, clearly showing your face.
   2. If you would rather upload a representative image, we have a selection of Colgate-branded images you may choose from. (Do not use other representative images outside of the Colgate-branded photos.)
   3. Ideally, images should be uploaded as squares, at least 500 pixels wide.

See the instructions here to resize or crop your image for the web.

Add a Personal Statement

1. If you wish to include a personal or summary statement on your page, enter the statement in the body field. Best practice is to limit such a statement to 1–2 paragraphs.

Add or Modify Content (Publications, Distinctions, etc.)

1. Under "Sections," if there are not already sections listed, click "Add Section." If there is a section already in place in this area, click the "Edit" button to modify its content.

2. Under "Content", click the arrow on the drop-down menu and select "Add Accordion," or if there is already a set of accordions (expand/collapse clickable content) on the page click the edit button for the existing accordion. This will be the holder for your content on this page. See Adding Expandable Content for more information. See below for an example of an accordion on a completed profile.

   

3. In the "Title" field, enter a name for your first section. Examples of sections could include Education, Publications, Professional History, Distinctions, or Interests.
4. Enter the content for your first section in the "Text" field. See Using the Text Editor for help with adding content in the "Text" field.
5. Add additional sections to the expandable content with the "Add Accordion Item" button.
6. To save your profile as a draft and continue editing later:
   1. Scroll to the bottom of the page and select "Draft" on the "Change to:" drop-down menu.
   2. Click Save.
   3. Note: pages saved as a draft will not have their changes published on the public website.
7. To submit your page for review and publication:
   1. Scroll to the bottom of the page and select "Needs Review" on the "Change to:" drop-down menu.
   2. Click Save.

Change the Visibility of Contact Information

By default, the contact information on your profile page and in the campus directory will be hidden from the public. Campus users may log in to the website to see the information.

However, you may change the visibility of your own information to make it visible publicly (without logging in). To do so:

1. Go to portal.colgate.edu and sign in.
2. In the "My Contact Information" section, find the drop-down menus for Directory Email/Phone and Directory Office Location.

3. Select your preferences for each. To make your information publicly visible (no login required), select "Visible to Public."

   

4. Click "Submit Changes."

It may take several hours for your new preferences to be reflected on the live website.