Publishing Content

Drupal allows you to save your work as a draft or submit completed changes for review and publication. Most content editors cannot publish directly to the live website. Instead, changes are reviewed and approved by University Communications.

Save as Draft

Use Draft when you’re still working on a page or want to return to your changes later.

1. In the page editor, locate Page Settings on the right side of the screen.
2. Under Change to, select Draft.
3. Select Save at the top of the page.

Your changes will be saved in Drupal but won’t appear on the live website.

Note: If you’re editing an already-published page, the existing published version remains visible while you work on your draft. For a new page, the content remains unpublished until approved.

Submit for Review and Publication

When your changes are complete and ready to go live, submit the page for review.

1. Under Page Settings, locate the Change to dropdown.
2. Select Needs Review.
3. Select Save at the top of the page.

Your changes will enter the review queue for University Communications to approve and publish.

The review queue is typically checked at least once each business day. If your changes are urgent, contact website@colgate.edu and include a link to the page that needs approval.

Unpublish a Page

Unpublishing removes a page from the live website without deleting it from Drupal. This is useful when content is outdated or no longer needs to be publicly available.

1. Open the page editor.
2. Under Page Settings, select Unpublished from the Change to dropdown.
3. Select Save.

The page will no longer be publicly available, but its content remains in Drupal for future use.

View Revision History

Drupal saves previous versions of your content, allowing you to review changes or restore an earlier version when needed.

Restore a Previous Version

1. Open the page you want to restore.
2. Select the Revisions tab.
3. Find the version you want and select Revert.
4. Confirm by selecting Revert again.
5. Review the restored content to make sure it’s the correct version.

Revision Log Messages

When editing a page, you can enter an optional note in the Revision Log Message field under Page Settings.

Briefly describe what you changed, such as “Updated office hours” or “Revised program requirements.” These notes help other editors understand the page’s revision history.